One Platform For Complete Event Management

Any Event, Any Where, Any Time

Transform Your Event Management

Circolo brings clarity, control, and collaboration to every stage of your event planning. From streamlined guest list tools to real-time team coordination and role-based access, our platform helps you manage events more efficiently, so you can focus on creating unforgettable experiences.

Event Runsheet

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RSVPs & Guest Management

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Event Dashboards

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Budgeting

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Task Management

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User Roles & Permissions

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Why Circolo?

Circolo is built specifically for the event industry, by people who understand its challenges. From managing guest lists and team coordination to handling real-time updates and permissions, our platform streamlines every aspect of event planning.

FAQ's

Who is Circolo for?

Circolo is for anyone planning an event—whether you’re organising a birthday party, baby shower, wedding, multi-day international conference, or even managing a full season of race events. It’s built to suit your needs, giving you the right tools for the right event so you can plan and run everything smoothly, from start to finish.

What industries is Circolo used for?

Circolo works across all industries. When we say Any Event, Any Where, Any Time, we mean it. From professional wedding planners and corporate event managers to motorsport teams and hospitality venues like hotels, Circolo supports events of every kind and scale.

Can I create multiple events?

Absolutely. With Circolo Plus, you can create unlimited standalone events. Each event is set up individually, letting you build a team, send invites, assign specific tasks, and create detailed run sheets. And here’s the magic—your entire event portfolio appears in a single dashboard, making it easy to manage and track tasks across multiple events effortlessly.

How do I get my team onto Circolo?

It’s super simple. Just add your team members to your account—they’ll receive an invite by email. Once they’ve joined, you can assign tasks, add them to teams, include them in Runsheets, and collaborate on every detail of the event.

What is the price?

Right now, we offer two pricing options:
– Event Plan – Perfect for one-off events like parties and family celebrations. It’s a one-off fee of $10 ex GST, and you get access to the platform for 6 months.
– Event Plus – Ideal for event planners and professionals managing multiple events. This plan unlocks more tools and flexibility for $90 ex GST per month, with no lock-in contract.

Do you offer an enterprise solution?

We will soon! We’re working hard on our enterprise product and have already had a lot of interest. If you’d like early updates or want to register your interest, click here to stay in the loop.

What plans do you offer?

We currently offer two plans to suit different event needs:
– Event Plan – For one-time events like birthdays, weddings, or anniversaries. Just $10 ex GST for 6 months of access.
– Event Plus – For event professionals managing more than one event. Includes all premium features for $90 ex GST/month. No contracts. Cancel anytime.

What are Event Runsheets?

Runsheets are your event’s control centre. Built directly into Circolo, they help you plan down to the minute-by-minute detail—assigning tasks, responsibilities, and timelines for every part of your event. You can even create custom views for specific teams.

Running a multi-day conference at a hotel? Give the F&B team a filtered view showing only what they need. Same for AV, transport, security—everyone stays focused, clear, and in sync.

And when things shift (as they often do)—a speaker runs over, or transport gets delayed—you can update the Runsheet instantly and every team gets notified in real-time. No more chaos, no more cold hors d’oeuvres.

Who is behind Circolo?

Circolo is the brainchild of Vanessa Winter, who spent years running events and experiencing firsthand the stress of juggling fragmented systems. She created Circolo to bring everything into one place—designed by someone who’s lived through the challenges of the industry.

I’m organising a party or celebration, is Circolo right for me?

It sure is—and Event Plan is the perfect choice for your celebration. Simple, affordable, and packed with everything you need to run a brilliant event.

I’m planning my wedding—can I use Circolo?

Absolutely. If you’re planning the big day yourself, Event Plan will work beautifully. If you’re working with a wedding planner, they’ll likely benefit from using Event Plus and can give you shared access to keep everything in sync.

I’m an event planner—is Circolo right for me?

It’s made for you. Circolo has been built with event professionals in mind, giving you the tools to plan, manage, and scale your events without the usual stress.

How does Circolo help me run my events better?

We’ve poured thousands of hours into building Circolo specifically for event management. Think of it as replacing the messy mix of spreadsheets, emails, text chains, and task managers with one powerful platform.

You can create invites, assign tasks, manage suppliers, and build detailed run sheets—all in one place. It’s not just about running great events—it’s about saving time, reducing stress, and growing your business with the right tech behind you.

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CIRCOLO is next-generation event management software built by the events industry, for the events industry. The end-to-end platform provides professional event managers, party planners, corporations, hotels and community groups with all the tools required to create extraordinary experiences for guests and organisers.

© CIRCOLO Software Group 2025. All Rights Reserved.

Event runsheets

The Event Runsheets feature in CIRCOLO allows you to create detailed, time-based schedules for your events, helping you manage every stage with precision. You can assign specific tasks to team members or suppliers, make real-time updates, and send customised runsheets so each person only sees what’s relevant to them. This ensures clarity, accountability, and seamless coordination—keeping everyone aligned from setup to pack-down.

RSVPs with Dietary Requirements & Guest Management

With CIRCOLO’s RSVP & Guest Management feature, guests can submit their dietary requirements at the point of RSVP, ensuring key details are captured from the outset and tracked throughout the entire event journey. This allows for thoughtful, stress-free planning and a personalised experience for every guest.
Easily manage your guest communications and logistics, all from one central platform:

  • Collect RSVPs with dietary requirements, automatically linked to each attendee
  • Send invitations directly through the platform
  • Import and add attendees quickly and efficiently
  • Track RSVP responses in real time, including plus-one details and other preferences
  • Ensure dietary info flows through the event, from registration to seating and catering
  • Keep everything organised and accessible in one centralised system

Event dashboards

The Event Dashboards feature in CIRCOLO gives you a centralised, real-time overview of everything happening in your event. From budgets and timelines to guest counts, tasks, and team assignments, the dashboard pulls together all the moving parts so you can see exactly where things stand at a glance. Customisable and easy to navigate, it’s your event command centre—helping you stay on track, make informed decisions, and keep your whole team aligned throughout the planning process.

Budgeting

The Budgeting feature in CIRCOLO gives you full visibility and control over your event finances from start to finish. Break down your total budget into detailed categories—like catering, venue hire, entertainment, and more—so every dollar is accounted for. Easily track planned vs. actual spend, monitor financial progress in real time, and stay on top of costs as things evolve. Whether you’re working with tight margins or large-scale budgets, this feature ensures your events stay financially on track and stress-free.

Task Management

The Task Management feature in CIRCOLO helps you stay organised and keep your team aligned throughout the entire event planning process. Create, assign, and schedule tasks for yourself or your team members, all within one centralised workspace. Set due dates, track progress, and receive notifications to ensure nothing falls through the cracks. Whether you’re coordinating a large team or juggling multiple responsibilities, this feature keeps everything on track and moving forward—so your events come together seamlessly.

User Roles & Permissions

The User Roles & Permissions feature in CIRCOLO gives you full control over who can access what within your event planning workspace. Assign tailored roles—like Event Manager, Assistant, or Finance Team—and set permissions to match each team member’s responsibilities. Limit access to sensitive data, specific events, or particular features to ensure clarity, security, and accountability. This feature is especially helpful for larger teams, allowing everyone to focus on their role without unnecessary distractions or access.