The Circolo platform
Every feature your event team needs. One connected operation.
Circolo connects planning, Guest Intelligence, team coordination and event-day delivery, so every detail stays with the event from first setup to final check-in.
Built for teams delivering complex, high-value events.
Plan the work
Dashboard, tasks, run sheets, budgets and suppliers.
Know your guests
Ticketing, RSVP, guest records and Dynamic Forms.
Align the team
Ownership, permissions, views, reminders and updates.
Deliver the day
Scanning, check-in, live attendance and coordination.
One connected event operation
Plan the work. Know your guests. Align the team. Deliver the day.
Circolo connects every stage of event delivery, so information moves with the event rather than between disconnected systems. Use these four pillars as the map for the full feature set.
Plan the work
Build the event plan in one place, from portfolio visibility and task ownership to suppliers, budgets and the minute-by-minute run sheet.
Know your guests
Connect ticketing, RSVP, guest records and Dynamic Forms to create Guest Intelligence about guests, participants and ticket holders before event day.
Align the team
Give every person the right information, ownership and access, while keeping progress and changes visible across the event.
Deliver the day
Bring the plan and Guest Intelligence through to ticket scanning, guest check-in, live attendance and on-the-day coordination.
The complete feature set
Eight connected capabilities. One shared event record.
Each capability solves a specific part of event delivery. The value comes from the way they work together across the four pillars.
Event Dashboard
See events, timelines, tasks, teams and progress across the whole portfolio.
Task Management
Assign ownership, set due dates, use reminders and track completion.
Run Sheets
Build detailed schedules with team-specific views and live updates.
Budgeting
Build event budgets, track approved and actual spend, and keep costs visible beside the plan.
Suppliers
Compare quotes, manage supplier relationships and connect suppliers to events and tasks.
Dynamic Forms
Collect event-specific information and keep every response connected to the guest.
Ticketing
Sell tickets, manage capacity and connect revenue to guests and check-in.
Guest Management & RSVPs
Import lists, send invites, track responses and keep guest records live.
Plan the work
Build the event plan in one place.
From the portfolio view to the minute-by-minute run sheet, Circolo gives your team one connected operating plan for every event.
See every event and every moving part.
Bring all your events into one streamlined view. See timelines, tasks, teams and progress at a glance, whether you are running two events or twenty.
- Real-time visibility across all events
- Task progress and team activity
- Workspace switching for multiple clients
- Upcoming event timeline view
Make ownership clear and progress visible.
Assign tasks inside each event, set due dates and reminders, and track completion without moving the team into a separate project-management tool.
- Assign tasks to individuals or teams
- Due dates and reminder notifications
- Task templates for repeatable events
- Completion tracking across the team
- Task progress visible on the dashboard
Give every team the right version of the day.
Build detailed run sheets with minute-by-minute scheduling. Assign responsibilities, create focused views for each team and update the plan in real time when the day changes.
- Flexible 24-hour time slots
- Assign items to individuals or teams
- Custom views for each team
- Multiple run sheets per event
- Real-time updates and notifications
Keep financial and supplier decisions beside the plan.
Track event spend, compare quotes and manage supplier relationships in the same workspace as the tasks and delivery plan they affect.
- Budget builder for each event
- Compare supplier quotes side by side
- Track approved versus actual spend
- Supplier contact management
- Link suppliers to events and tasks
Guest Intelligence
Know who is coming - and what your team needs to know.
Bring ticketing, RSVP, guest records and Dynamic Forms together so registration creates useful information for planning and delivery.
A guest list tells you who is coming. Guest Intelligence tells your team what it needs to know to be ready for them.
Collect what standard registration misses.
Build event-specific forms to collect the information that affects how your event is planned and delivered. Every response stays connected to the guest, participant or ticket holder and the event.
- Event-specific questions and information
- Waivers, declarations and consent
- Dietary and accessibility requirements
- Emergency contacts and medical information
- Licences, memberships, teams and categories
- Completion status before event day
Annual Summit 2026
Sell tickets without creating another data silo.
Manage paid ticketing or free RSVP for each event. Ticket sales, capacity and revenue remain connected to the guest list, Guest Intelligence and event-day check-in.
- Multiple ticket types and pricing tiers
- Capacity management
- Customisable event pages
- Discount codes and promotional pricing
- Built-in ticket scanning app
- Real-time sales and revenue reporting
- Automatic connection to guest list and check-in
Keep every guest record current and useful.
Build or import the guest list, send invitations and track responses in real time. Keep requirements, tags and special requests available to the teams that need them.
- CSV guest-list import and export
- RSVP portal with dietary requirements
- Guest tags and segmentation
- Reminder emails
- Shareable guest-list views
- Connected ticketing and seamless check-in
Align the team
Give the right people the right information, ownership and access.
Keep internal teams, clients and suppliers aligned without exposing every person to every part of the event.
Control who sees what.
Give team members, clients and suppliers the level of access they need - nothing more and nothing less - while keeping the event in one shared workspace.
- Role-based visibility and access
- Access for internal teams, clients and suppliers
- Control who can view, edit and manage
- Keep guest information limited to appropriate roles
- Invite team members into the shared workspace
Keep every team working from the latest version.
Assignments, views, reminders and updates work across the platform, so the right people see the information and actions relevant to their role.
- Individual and team task assignments
- Custom run-sheet views for each team
- Shareable guest-list views
- Real-time updates, reminders and notifications
- Workspace switching for multiple clients
- Dashboard visibility of progress and activity
Deliver the day
Carry the plan and Guest Intelligence through to event day.
Use the same ticket, guest and operational information your team prepared before the event when doors open and delivery pressure rises.
VIP - Dietary note
Live attendance
Move guests through entry with less manual checking.
Scan tickets or check guests in against the live record. Ticketing, RSVP, guest requirements and Dynamic Form status remain connected instead of being exported into separate event-day lists.
- Built-in ticket scanning app
- Ticket and RSVP records connected to the guest list
- Fast, accurate check-in from a live guest record
- Guest requirements and special requests available to the team
- Live attendance and check-in status
Doors open moved by five minutes.
FOH, security and AV views updated.
Speaker briefing confirmed.
Keep the event-day plan current as things change.
Update the run sheet once and keep teams working from the latest information. Responsibilities, timings and relevant guest details remain part of the same event operation.
- Real-time run-sheet updates and notifications
- Custom views for each event-day team
- Assigned responsibilities and linked tasks
- Multiple run sheets for complex events
- One current source of truth on every device
One record across all four pillars
Every feature works from the same event context.
The platform does not stop at ticket sales or task management. Information collected in one pillar becomes useful in the next.
Plan the work
Dashboard, tasks, budgets, suppliers and run sheets create the operating plan.
Know your guests
Ticketing, RSVP, guest records and Dynamic Forms create Guest Intelligence.
Align the team
Roles, ownership, views and updates put the right context in the right hands.
Deliver the day
Scanning, check-in and live coordination use the connected plan and guest record.
Why Circolo
More than ticketing. More purpose-built than generic project management.
Circolo connects the transaction, the guest record, the operational plan and event-day delivery.
Platform FAQ
Common feature questions.
What is Guest Intelligence?
Guest Intelligence brings every piece of attendee information together in one central place. When someone purchases a ticket, their registration details, tags, dietary requirements, dynamic form responses and other guest information are automatically linked to their guest record. This makes it easy to search, filter, segment and manage your attendees before, during and after your event.
How are Dynamic Forms different from a generic form builder?
Unlike standalone forms, Dynamic Forms are built directly into the ticket registration process. Every response is automatically linked to the attendee’s ticket and guest record, so your planning team, operations staff and check-in crew can access the information they need without switching between systems or spreadsheets.
What can Dynamic Forms collect?
Dynamic Forms let you capture whatever information your event requires as part of the ticket registration process. Collect waivers, emergency contacts, medical information, dietary requirements, consent, licence details, membership numbers, team information, accessibility requirements or any other custom data you need before your event begins.
Can we use RSVP for one event and ticketing for another?
Yes. Choose the registration path that fits each event while keeping guest information connected to the same planning and delivery platform.
Can Circolo manage multiple events?
Yes. The Event Dashboard provides visibility across multiple events and client workspaces while keeping each event's guests, tasks, budgets, suppliers and run sheets organised.
Can different teams, clients and suppliers have different access?
Yes. User Roles & Permissions help you control who can see, edit and manage information across the shared workspace.
Do ticketing, guest management and check-in stay connected?
Yes. Tickets and RSVP records connect to the live guest list and event-day check-in, reducing exports, duplicate entry and manual reconciliation.
Which plans include Dynamic Forms?
Dynamic Forms are included with Circolo Pro and Circolo Enterprise, giving you the flexibility to capture the information your event needs while keeping every response connected to your guests throughout the entire event lifecycle.
See how all four pillars work together.
Book a tailored walkthrough of Circolo's planning, Guest Intelligence, team coordination and event-day delivery capabilities.